I say, “If everything is an emergency, then nothing is an emergency.” The U.S. President, Dwight D. Eisenhower supposedly once said: “The most urgent decisions are rarely the most important ones.” Eisenhower was considered a master of time management. In other words, he had the ability to do everything as and when it needed to be done. With what is not referred to as the Eisenhower Matrix, you will learn to distinguish between what is important and what is urgent.
Whatever the job that lands on your desk, begin by breaking it down according to the Eisenhower model, (important by not urgent – decide when you will do it, not important and not urgent – do it later, urgent and important – do it immediately, urgent, but not important – delegate it to someone else), and then decide how to proceed.
We often focus too intently on the “urgent and important” field, on the things that have to be dealt with immediately. I encourage you to ask yourself: When will I deal with the things that are important, but not urgent? When will I take the time to deal with important tasks before they become urgent? This is the field for strategic, long-term decisions.
Another method of organizing your time more effectively is attributed to the billionaire, Warren Buffett. Make a list of everything yon want to accomplish today. Begin with the task at the top of the list, and continue only after you have completed it. When a task has been completed, cross it off the list. Finally, consider this: “Better late than never, but never late is better.
Be smart and be encouraged,